NPI Numbers for Massage Therapists: All You Need to Know

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What’s an NPI? 

The NPI (short for National Provider Identifier) is a 10-digit unique numerical identification number issued by the federal government. It must be used on all HIPAA-related electronic administrative and payment forms, including claims forms, by covered providers. 

NPIs can be given to individuals or organizations – you can apply for one as a solo massage therapist practitioner or, if you’ve set up an LLC or other business entity for your massage business, you can apply for one for your business.

Why should I get an NPI as a massage therapist?  

The NPI is your official identifier in health-related transactions, including those reimbursed by Medicare, Medicaid, and private insurance plans. It allows you to submit claims for reimbursement and to work with patients on these plans who are submitting claims. If you submit claims electronically, you must have an NPI, but you may get one regardless if you choose. Even if you do not bill directly for services, if you work with organizations that do submit HIPAA-covered claims, you may need an NPI. 

Massage therapists, as of 2007, have the option to obtain an NPI. Other heatlh care providers such as doctors, dentists, and physical therapists, also register for and receive NPIs. 

What does an NPI not do? 

Obtaining an NPI does not:

Guarantee payment by a health insurer or planSubstitute for other licenses or credentials Enroll you in a health plan 

How much does an NPI cost for a massage therapist?

There is no charge to apply for, or to obtain, an NPI as a massage therapist or other healthcare provider. 

If I move or change positions, do I need a new NPI?

No. You retain the same NPI regardless of where or by whom you’re employed. If you already have an NPI, you do not need to get another one. Your NPI number never expires; there is no need to renew it. 

I am legally working in the United States but do not have a Social Security Number (SSN). Can I get a NPI?

Yes. If you are a covered health provider legally working in the United States without an SSN, you may use your Taxpayer Identification Number (TIN). 

How long does it take to get an NPI?

The issuing agency, the CMS (Centers for Medicare & Medicaid Services), estimates that a properly filed application will result in the applicant being issued an NPI in about 10 business days. 

While this is the guidance the CMS provides, massage therapists who have applied for the NPI recently have reported receiving the NPI in as little as one business day. The CMS does not send an email notifying you when the NPI is issued; you can simply check for it online after you apply. 

How do I apply?

Applying for an NPI online as a massage therapist is simple and only takes only about 15 minutes. Go to the NPPES web site and follow the instructions provided. To learn more about the application process, check out our step-by-step walkthrough of the entire thing—it’s easier than you might think! 

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